PAF (Personnel Action Form) Process for Graduate Assistant Contracts
Regular full-time University of Dayton graduate student worker PAFs should be directed to the Office of Student Employment, Albert Emanuel Hall, Room 148, +4 zip 1306, x93249. Exception: PAFs and supporting documentation for students working for UDRI should be directed to Human Resources, St. Mary’s Hall, Room 118, +4 zip 1614, x92541.
Graduate Assistants (GA) are University of Dayton graduate students who have signed a graduate assistant contract. A copy of the approved contract is forwarded from the Graduate School to the Office of Human Resources. The department is responsible for submitting the PAF that supports the contract to HR and advising the student that they need to complete all of the first day paperwork. The first-day paperwork should be received in HR within 72 hours of the first day worked. The first-day paperwork can be obtained on the HR web page (http://campus.udayton.edu/~hr) or in the HR office. This would be required only for a first-time contract.
Additional Services Performed by a Graduate Assistant – If a graduate student is currently working under a graduate assistantship contract and is performing work above the contract requirements, this work is considered additional services. It is the graduate assistant’s responsibility to obtain written approval from the department in which s/he has the original contractual obligation prior to engaging in this additional work. A copy of the form for additional work should be submitted to Human Resources. This form should be completed when the additional work will be in the same department issuing the original GA contract, as well as in another department or unit on campus. The department that hires the graduate assistant for the additional work is responsible for submitting a PAF to HR (do not send to Student Employment). The PAF should be marked as “Graduate Assistant” and the action is “Additional Services.”
Termination of Status as a Graduate Assistant – A termination PAF should be submitted to HR anytime that a graduate assistant will no longer be working under contract. Exception: If a graduate student has a contract for 8/16 through 5/15, not under contract during the summer (5/16 – 8/15), and the contract will be renewed for the following Fall semester, the status remains graduate assistant on the PAF. If the student is graduating or not renewing the contract, a termination PAF should be submitted to HR within the first week of the last contract end date. This termination PAF is extremely important as it affects benefit eligibility and student worker status with the University. If the student is not graduating and not renewing the contract, but will continue to work, the termination PAF still needs to be submitted to HR and a New Hire PAF should now be submitted to Student Employment marked as “regular graduate student.” If a graduate assistant is graduating, but will continue to work beyond graduation, a PAF should be submitted to HR as a “change in per status.”