Graduate School Sponsorship of Faculty Travel
The guidelines for Graduate School sponsorship of faculty travel are outlined below. This clarification of guidelines is presented in an effort to improve the quality of the process and ensure the best use of scarce resources. Our goal is to be strategic about the allocation of funds to ensure support of vital work and to fully explore the potential for enhancing the reputation of the Department, the Graduate School and the University.
The Graduate School will consider up to 1/3 support of the total cost of faculty travel if the following conditions are met:
1) Both the home department and the Dean of the unit have made a commitment to cost share the travel request.
2) The requested travel is for the purpose of presenting a competitively selected paper or a major invited address.
3) The faculty member has submitted the Graduate School Travel Request Form with the appropriate approval signatures.
Requests for travel support should be completed prior to the conference travel in order to ensure that funding to support the travel will be available. Upon completion of the travel, a copy of the University Travel Expense Report should be submitted to the Graduate School, along with the following supporting documents:
| a. | an electronic copy of the paper |
| b. | an electronic copy of an abstract of the paper |
| c. | information on the conference/meeting (electronic copy preferred) |
| d. | evidence of competitive selection (electronic copy preferred) |
In submitting this material, the faculty member agrees to assist the Graduate School, Office of the Provost, Enrollment Management, Public Relations or other assigned unit in promoting and communicating the work as needed. The faculty member will make himself or herself available for interviews as requested by the Office of Public Relations.
The Graduate School Dean and Associate Dean will review all requests for funding, determine which requests are eligible, and allocate the funds to each department. The Graduate School will fund up to 1/3 of the actual cost of travel up to the maximum specified on the approved Graduate School Travel Request Form unless otherwise noted. However, if the total number of requests exceed the funds available, the support may be less than 1/3. Departments should expect to cover faculty travel if Graduate School funding is not available. Departments should use their own discretion for funding faculty travel that does not meet the criteria specified above.
The annual budget for support of faculty travel for FY08 will not exceed $15,000. Support for any individual department should not exceed $2,500. Departments should use their own discretion to fund faculty travel that does not meet the above requirement.
Please submit the required Graduate School Travel Request Form to the Graduate School prior to conference travel. The approved University Travel Expense Report, along with the supporting documents listed above, should be submitted to the Graduate School after completion of travel.
As always, if you have any questions, please contact us.