Graduate School Sponsorship of Graduate Student Travel
While completing research, graduate students often have the opportunity to present their work at conferences or symposiums. As a constant supporter of research, the Graduate School is happy to provide some funding for graduate student travel. The guidelines for applying for funding are outlined below. Our goal is to be strategic about the allocation of funds to ensure the support of student work that is vital to the department and the University, and to fully explore the potential for enhancing the reputation of the Department, the Graduate School and the University.
Applying for funding:
The Graduate School has a limited amount of funds and will consider up to 1/3 of the total cost of travel if the following conditions are met:
1) Both the home department and the Dean of the academic unit have made a commitment to cost share the travel request.
2) The requested travel is for the purpose of presenting a competitively selected paper at a national conference or an appropriate regional conference.
3) The student has submitted the Graduate School Travel Request Form with the appropriate approval signatures. Because both the department and the Dean of the academic unit have to commit to cost share the travel, students should submit travel requests to their home department.
The Graduate School Dean and Associate Dean will review all requests for funding, determine which requests are eligible, and allocate the funds to each department. The Graduate School will fund up to 1/3 of the actual cost of travel up to the maximum specified on the approved Graduate School Travel Request Form unless otherwise noted. However, if the total number of requests exceed the funds available, the support may be less than 1/3. Departments should expect to cover student travel if Graduate School funding is not available. Departments should use their own discretion for funding student travel that does not meet the criteria specified above.
After completion of travel, the student requesting the supplemental support will provide the following to the Graduate School:
| a. | an electronic copy of the paper |
| b. | an electronic copy of an abstract of the paper |
| c. | information on the conference/meeting (electronic copy preferred) |
| d. | evidence of competitive selection of the paper (electronic copy preferred) |
In submitting this material, the faculty member agrees to assist the Graduate School, Office of the Provost, Enrollment Management, Public Relations or other assigned unit in promoting and communicating the work as needed. The student will make himself or herself available for interviews as requested by the Office of Public Relations.
The annual budget for support of graduate student travel for FY08 will not exceed $10,000. Support for any individual department will be limited to $1,500.
The Department should submit the required Graduate School Travel Request Form for the student to the Graduate School prior to conference travel. All required supporting documents should be submitted to the Graduate School after travel, along with a final signed copy of the University Travel Expense Report.
As always, if you have any questions, please contact us.